Ultimate New Year’s Eve Party Checklist

Throwing an unforgettable New Year’s Eve party doesn’t have to be stressful. With this Party Checklist, you’ll know what you need to get started!

With a little planning and organization, you’ll be the host with the most! Follow this expanded Party Checklist timeline to stay ahead of the game and make your celebration a night to remember.

Step 1: Party Planning Magic (2–4 Weeks Before)

Choose a Theme

First on your Party Planning Checklist is to set the tone with a fun theme like “Hollywood Glam,” “Midnight Masquerade,” or “Cozy Countdown Pajama Party.” A theme helps guide everything from decor to the dress code, so decide this before you make any other plans!

Send Out Invitations

Use apps like Evite or Canva to create stunning digital invites. Include RSVP details so you can track guest responses and make sure everyone knows if they should bring anything.

Create a Guest List

Think about how many people your space can accommodate comfortably. Consider seating arrangements, food portions, and room for dancing if that’s on the agenda. Consider sending a first round of invites, followed by another if you need to fill up your guest list last minute.

Budget Your Bash

Set a realistic budget to keep spending in check. You may want to create a spreadsheet to track your expenses as you go along. Be sure to include food, drinks, decor, and any entertainment costs.

Brainstorm Entertainment

Decide on party games, karaoke, or even a photo booth. These will keep the energy up and the fun flowing.

Step 2: Shop ‘Til You Drop (1–2 Weeks Before)

Stock Up on Drinks

Next, get your champagne, wine, spirits, mixers, and non-alcoholic beverages. Plan for at least one glass of bubbly per person for the midnight toast, plus extra for the rest of the night.

Plan the Menu

Create a mix of hearty bites and light snacks. Think finger foods like sliders, cheese platters, veggie trays, and sweet treats. Don’t forget to include options for dietary restrictions. Having little cards that describe the food item and any allergens is a classy way to keep everyone safe and informed.

Pick Up Party Supplies

Grab everything from disposable plates and cups to napkins, cutlery, and serving platters. Don’t forget sparkly decor, noisemakers, and a countdown clock or banner.

Shop for Your Outfit

If you’re going glam, find that perfect sparkly dress, tuxedo, or statement accessory. If you’re going casual, pick out cute pajamas or a cozy sweater with a festive flair.

Organize the Music

Build your playlist or subscribe to a pre-made one that matches your vibe. Include upbeat tracks for dancing, nostalgic songs, and a dramatic track for the countdown. Invest in a good bluetooth speaker if you don’t have one yet so everyone can enjoy the tunes you put together!

Step 3: Prep Like a Pro (1–2 Days Before)

Decorate Your Space

Hang streamers, string up fairy lights, and inflate balloons. Got a disco ball? Now might be the time to invest in one! Arrange a photo booth area with props like hats, feather boas, and funky glasses. Set up a tripod and ring light like the one we use at M2O!

Set Up Stations

Designate areas for drinks, food, and activities. A DIY cocktail station is always a hit. Keep utensils and plates near the food for easy access.

Chill the Champagne

Get your bubbly into the fridge or on ice early in the day so it’s ready for that perfect midnight toast.

Organize Games and Entertainment

Print out instructions for games or make a quick tutorial video for interactive fun. If you have a karaoke machine or trivia planned, test it to ensure it’s operating properly and ready to go.

Prep Food in Advance

Cook or assemble as much as you can ahead of time. Store items in the fridge or have them ready to heat up before guests arrive.

Do a Final Cleanup

Tidy up your space, clear clutter, and make sure your bathroom is sparkling and stocked up with essentials like hand soap and toilet paper.

Step 4: Party Time! (Day Of)

Finish the Final Touches

Finally! The day has come. Double check your party checklist to make sure you didn’t miss anything! Turn on your playlist, light candles, and consider adding fresh flowers or greenery to liven up the space. Double-check seating areas for comfort, conversation, and clear walkways.

Greet Guests with a Signature Drink

Have a signature cocktail or mocktail ready to serve as guests arrive. It’s a warm and festive way to welcome everyone.

Keep Food and Drinks Flowing

Refill snacks, top off drinks, and keep your bar area tidy so guests can help themselves.

Snap Photos Throughout

Capture candid moments and group shots. Your photo booth is a great spot to encourage silly and memorable pictures. Create an online album and share the link with your guests so they can upload their own pictures as the night wears on.

Cue the Countdown

When it’s time, gather everyone near the TV or countdown clock. Hand out champagne or sparkling cider and get ready for a big “Happy New Year!”

Step 5: The After-Party (New Year’s Day)

Start With a Quick Cleanup

Pick up empty glasses, plates, and trash to clear your space. Toss disposable items and gather reusable ones for washing. Run the dishwasher as soon as possible.

Pack Up Leftovers

Store remaining food and drinks in containers, or send guests home with to-go bags. No one leaves hungry!

Reflect on the Fun

Take some time to scroll through the photos and relive the best moments. Don’t forget to share them with your guests to keep the festive spirit alive.